Depiction Privacy Policy

Last updated: June 15, 2010

General Information

Depiction is committed to protecting your privacy. We recognize the need for appropriate protections and management of the personal information you provide to us. Depiction has therefore established this Privacy Statement to assist you in understanding what information we collect, how that information is used, and your options regarding information we may collect. The practices of Depiction, Inc., its affiliates, and agents (“Depiction”) with respect to data collected and used by Depiction in connection with this website and all other websites of Depiction (collectively, the “Site”) are governed by this online Privacy Statement. This Privacy Statement does not govern privacy practices associated with offline activities, websites other than the Site, or products and services not available or enabled via the Site. To the extent that any terms of the Privacy Statement conflict with the terms of an existing written (including electronic) agreement between you and Depiction regarding the use of specific areas of the Site the terms of the Product Agreements shall govern.

If you have objections to the Privacy Statement, you should immediately discontinue use of the Site.

The Site is intended for adults, and Depiction does not knowingly collect any personal information from anyone under 13 years of age.

Collection of Your Personal Information

Personal Information is information that can be used to identify or contact a specific individual, such as a name, address, telephone number or email address. As a visitor to the Site you can engage in many activities without providing any personal information. In connection with other activities, such as posting information on a forum or the data portal, Depiction may ask you to provide certain information about yourself by filling out and submitting a form. It is optional to engage in these activities. If you elect to engage in these activities, however, Depiction may ask that you provide certain personal information such as name, mailing address, email address, organization, telephone numbers, user IDs and passwords. If you purchase a product via the Site, you will be asked to provide additional information such as a credit card number and billing and delivery information.

Depiction may collect information about your interaction with the Site. For example, we may use website analytics tools on the Site to retrieve information from your browser, including the site you came from, the search engines(s) and the keywords you used to find our site, the pages you view within the Site, your browser add-ons, and your browser’s width and height. Depiction may also use technologies, such as cookies, to collect information about the pages you view, the links you click and other actions you take on the Site. In addition, we collect certain standard information that your browser sends to every website you visit, such as your IP address, browser type and language, access times and referring Web site addresses.

When you are running the Depiction software application, it makes requests for data to Depiction servers on the Internet. For example, the Depiction application may request elevation, road network and water body data when the user selections a region. The Depiction servers may keep a record the requests including the IP address of the user.

In order to reduce errors in our database, authenticate our users, prevent fraud and prevent abuse, we may on occasion supplement or correct the personal information you submit to us and your IP address with information in our other databases or information from third-party sources. For example, if permitted under applicable law, we may supplement you Registration information with address information provided by the U.S. Postal Service to qualify your information to prevent errors in our database.

Use of Your Personal Information

Depiction collects and uses personal information to provide customers with information and services, to help better understand your needs and interests, and to plan resource requirements. These uses include completing a transaction or order; making the sites or services easier to use by eliminating the need for you to repeatedly enter the same information; performing research and analysis aimed at improving our products, services and technologies; providing you with more effective customer service; and displaying content that are customized to your interests and preferences.

Depiction may collect information about the use of the Site, such as the number of downloads, how many users visit each day, pages visited, and the IP address of your computer. This information is generally collect in aggregate form, without identifying any user individually. Depiction may use aggregate, nonidentifying statistical data for improving the Site and providing more relevant experiences to our customers.

Depiction also uses your personal information to communicate with you. Depiction may send certain mandatory service communications such as welcome letters, security announcements, and information on technical services issues.  Depiction may occasionally send you product surveys or promotional mailing to inform you of other products or services available from Depiction unless you opted not to receive such announcements. You can also opt in to receive promotional announcements from affiliates and selected third parties.

Certain services may require you to use the most current version of a product. Services and products may automatically check to determine if you are using the most current version and inform you through email, pop-up boxes or similar mechanism if you need to upgrade.

Personal information collected on the Site may be stored and processed in the United States or any other country in which Depiction, its affiliates, or service providers maintain facilities.

 

Community Sites

 

Please note that any information you post to a forum, public bulletin board, blog, chat room, community help, wiki, data portal and user profile (the “Community Sites”) is available to all persons accessing that location. Any information that is disclosed in the Community Sites becomes public information and you should exercise caution when deciding to disclose your personal information. The information you share, including your email address, would then be available to all persons accessing these Community Sites, and such information may be read, collected or used by others for any purpose, including sending you unsolicited messages. Depiction is not responsible for any information you elect to submit in these Community Sites or the use of such information.  If you do not wish for your personal information to be posted or distributed in this manner, you should not participate in the Community Sites.

Each participant’s opinion expressed in a forum or group is his or her own and should not be considered as reflecting the opinion of Depiction.
 

Sharing of Your Personal Information

 

Except as described in this statement, Depiction will not disclose your personal information outside of Depiction without your consent. Depiction will not sell, trade, or lease your personal information to others.

Depiction may contract with third party service providers and suppliers to deliver complete products, services, and customer solutions. Depiction may share personal information with its service providers and suppliers for the sole purpose and only to the extent needed to support the customer’s business needs. Service providers and suppliers are required to keep confidential the personal information received from Depiction and may not use it for any purpose other than as originally intended. Third parties receiving information are expected to apply at least the same level of privacy protection as contained in this Privacy Statement.

Depiction may access or disclose information about you, including the content of your communication, in order to: (a) comply with the law or respond to lawful requests or legal process; (b) protect the rights or property of Depiction or our customers, including the enforcement of our agreements or policies governing your use of the Site; or (c) act on a good faith belief that such access or disclosure is necessary to protect the personal safety of the public, customers, or Depiction employees.

Updating Your Personal Information and Privacy Preferences

Depiction strives to keep your personal information accurate. You have the right to access, correct and delete inaccuracies in your personal information and privacy preferences at any time. With respect to the Community Sites, this may be accomplished by logging into your account on the relevant Depiction Site where you can view and change your personal information. You may also access and correct your personal information and privacy preference by contacting us directly at the address stated below.

 

Security of Your Personal Information

 

Depiction is committed to taking reasonable efforts to secure the personal data you choose to provide us. To protect the privacy of any personal information you may have provided, Depiction employs industry-standard controls including physical access controls, Internet firewalls, intrusion detection, and network monitoring.  When highly confidential information (such as a credit card number or password) is transmitted over the Internet, we protect it through the use of encryption, such as the Secure Socket Layer (SSL) protocol.

If a password is use to help protect your accounts and personal information, it is your responsibility to keep your password confidential. Do not share this information with anyone. If you are sharing a computer with anyone you should always log out before leaving a site or service to protect access to your information from subsequent users.

Use of Cookies

Depiction uses cookies on some of its websites. A cookie is a small text file that is placed on your hard drive by a Web page server. Cookies contain information that can later be read by the Web server that issued the cookie to you. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are used to gather and analyze web usage and to provide more convenient, relevant experiences to our customers. You may elect not to accept cookies by changing the settings on your web browser. However, not utilizing cookies may prevent you from using certain features and functions of the Site. 

Links To and From Other Websites 

The Site may provide links to third-party websites for your conveniences and information. If you access those links you will leave the Depiction website. Depiction does not control those sites or their privacy practices, which may differ from Depiction policy. We do not endorse or make any representations about third party web sites. The personal data you give to unrelated third parties is not covered by this Privacy Statement. Similarly, Depiction does not control other sites which link to the Depiction Site.

 

Changes in Privacy Statement

Depiction may occasionally change the Privacy Statement at its sole discretion. When we post changes to this Privacy Statement we will revise the “last updated” date at the top of the statement. We encourage you to periodically review this statement. You will be deemed to have been made aware of, and will be subject to, the changes to the Privacy Statement after such notice has been posted with the following exception: if at the time you provide personal information to Depiction you limit how such information will be used to communicate with you, either by Depiction or third parties, Depiction will not change your preferences in this regard without your express consent. If Depiction sells assets to another entity, or Depiction is acquired or merged with another entity, you agree that Depiction may provide that entity customer information that is related to that part of our business that was sold to or merged with the other entity without obtaining your further consent. Depiction will provide notice of such asset sales, acquisitions, or mergers on this Site. No change shall apply to a party if there is a legal dispute of which Depiction had actual notice on the date of the change. 

Contact Information 

Depiction welcomes your comments regarding this privacy statement. If you have any questions regarding the Privacy Statement or believe that the privacy of your personal information has not been respected, please contact us at: 

Email:        privacy-officer@depiction.com

Mail:    Privacy Officer
          Depiction, Inc.
          3305 Oakes Avenue, Suite 100
          Everett, Washington 98201

Telephone:    +1-425-297-1950 

Fax:        +1-425-297-1951

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